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Conference Manager - Continuing Medical Education

Apply now Job No: 495867
Local Title: Conference Manager - Continuing Medical Education
Budget Title: Senior Staff Assistant
Work Type: Full Time
Location: Brooklyn, NY
Categories: Management and Professional, Administrative


Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:


Job Summary:

The Department of Continuing Medical Education at SUNY Downstate Health Sciences University is seeking a full-time Conference Manager / Senior Staff Assistant. The successful candidate will:

  • Manage CME live learning programs from development to implementation.
  • Collaborate with external subject matter experts and staff across all departments, including marketing, customer service, IT and meeting services, to maximize the impact of Downstate's CME's live educational programs for physician and non-physician learners, to optimize CME's success in meeting learner educational needs and financial objectives.
  • Manage the design and implementation of innovative live learning programs from conceptualization through development and practical delivery of learner-centric educational programs. 
  • Collaborate with the Director, Evaluation, Measurement, and Assessment to evaluate live learning programs to ensure continuous improvement.
  • Manage live learning program operations and evaluate and align processes to maximize efficiency.
  • Manage the live learning components of grant-funded educational offerings.
  • Oversee the development and execution of a live learning strategy.
  • Ensure compliance with applicable Accreditation Council for Continuing Medical Education (ACCME), other health professions Continuing Education (CE) guidelines, and certification requirements. 
  • Serve as on-site staff for live learning programs, as assigned.
  • Coordinate a regular schedule of planning meetings and communications with volunteers and staff groups.
  • Serve as the primary liaison for live learning faculty and committee communications.
  • Manage the education proposal and abstract poster process, including vendor contract negotiations/communications.
  • Perform other duties and tasks as assigned and/or required for the position.   

Required Qualifications:

  • Bachelor's Degree.
  • 5+ years of administrative work experience. 

Preferred Qualifications:

  • Master's Degree preferred. 

Work Schedule:

Monday to Friday; 9:00am to 5:00pm

Salary Grade/Rank:


Salary Range:

Commensurate with experience and qualifications


COVID-19 Vaccination Requirement:


  An approved COVID-19 vaccination.

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at


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