Job Opportunities

Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:

MC

Job Summary:

The Department of Accounts Payable at SUNY Downstate Health Sciences University is seeking a full-time Director of Accounts Payable. The successful candidate will:

• Direct the development, implementation, auditing, and enforcement of internal controls related to disbursement operations.
• Oversee the operational functions of the department to ensure compliance with university, state. and federal policies and regulations.
• Collaborate with the Card Services team to Procurement Card, Travel Card, and Net Card programs, ensuring payments comply with federal and state guidelines.
• Oversee the implementation, process enhancements, and ongoing maintenance of Lawson, SUNY AP, the State Finance System (SFS), and other related software to ensure efficient payment processing and reliable audit controls.
• Review and develop policies and procedures.
• Ensure excellent customer service standards are met.
• Identify and resolve disbursement issues, recommending appropriate actions to eliminate fraud, waste, and abuse.
• Develop Key Performance Indicators (KPIs) and Service Level Agreements (SLAs), ensuring adherence.
• Assist in the development of the campus' annual budgets for state contracts and monitor them throughout the fiscal year.
• Act as Project Manager for various department projects and initiatives; undertake ad hoc DMC projects as required.
• Ensure the identification and resolution of disbursement issues and evaluate and recommend appropriate courses of action specifically focused on eliminating fraud, waste and abuse.
• Perform the Project Manager role on various department projects/initiatives. Undertake DHSU projects as required.
• Collaborate effectively across different organizational levels, functions, businesses, and State Agencies.
• Serve as Procurement primary contact on all audits.
• Consult with officials of the Office of the State Comptroller, SUNY Central Administration, Department of Taxation & Finance for assistance and clarification of procedures and policies.
• Ensure that robust internal controls, processes and systems are in place including regular supplier statement reconciliations.
• Screen, interview and hire new AP employees and make final hiring decisions.
• Create training and development material for AP staff.
• Monitor and develop staff including performing annual performance programs and appraisals.
• Take appropriate action when necessary to discipline staff.
• Audit and monitor daily AP activity to ensure the timely and accurate processing of invoices.
• Remain current with market trends through relationships with suppliers & industry experts; identify and implement opportunities.
• Effectively communicate with vendors to resolve complex issues and inquiries.
• All other duties assigned by the Senior Associate VP Finance.

Required Qualifications:

• 7 to10 years of Accounts Payable (A/P) experience, with a solid understanding of New York State Finance Law.
• Demonstrated experience in managing A/P projects, including overseeing software conversions.
• Strong analytical, audit, and customer service skills, with the ability to identify discrepancies and resolve issues efficiently.
• Experience with the Lawson and Oracle System or similar financial systems.
• Excellent communication, organizational, and problem-solving skills, along with proficiency in Microsoft Office (Excel, Word, Outlook, etc.).
• Ability to prioritize and manage multiple projects simultaneously in a fast-paced environment.
• High attention to detail, commitment to providing.
• Excellent customer service, and maintaining a strong ethical standard. 

Preferred Qualifications:

• Bachelor's Degree (B.S/B.A) in Accounting, Finance, Business, or a related field.
• CMRP (Certified Materials and Resource Professional) Certification is a plus.

Work Schedule:

Monday to Friday; 9:00am to 5:00pm (Full-Time)

Salary Grade/Rank:

Salary Range:

Commensurate with experience and qualifications

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada@downstate.edu