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PPS & Rehabilitation Admissions Manager (PT, OT or RN)

Apply now Job No: 495603
Local Title: PPS & Rehabilitation Admissions Manager (PT, OT or RN)
Budget Title: Teaching Hospital Physical Therapist I
Work Type: Full Time
Location: Brooklyn, NY
Categories: Management and Professional, Clinical, Patient Care


Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:


Job Summary:

The Department of Orthopaedic Surgery and Rehabilitation Medicine at SUNY Downstate Health Sciences University is seeking a full-time PPS & Rehabilitation Admissions Manager (PT, OT or RN). The successful candidate will:

  • Report to the Rehabilitation Medicine Division Administrator.
  • Complete PPS management and the Inpatient Rehabilitation Facility Patient Assessment within the regulations and timeframes set forth by the Center for Medicare and Medicaid Services (CMS). Input data for admission and discharge into IRVEN software system within the timeframes set forth by CMS. 
  • Ensure that patients are educated regarding patient rights related to the submission of the data and provision of rehabilitation services. 
  • Screen potential rehabilitation patients using the Inpatient Rehabilitation Facility Patient Assessment  Instrument to determine suitability for admission. 
  • Advise physicians on the appropriateness for transfer to the service.
  • Assist in discharge planning while utilizing the case mix group as a guideline for LOS.
  • Inform all team members of target dates.
  • Assist with QAPI efforts and identify Key Performance Indicators (KPI's).
  • Attend regular interdisciplinary rehab rounds and discharge rounds for all related services. 
  • Work closely with other members of the health care team to devise and carry out specialized treatment program aimed at enabling patients to return to their normal activities.
  • Establish treatment goals and create plans of care to attain the established goals for acute rehab patients. 
  • Submit all necessary paperwork, as well as electronic medial records and daily billing according to the department policy and procedures.
  • Educate related services regarding what the rehabilitation unit can offer to hospital inpatients. 
  • Participate in departmental in-services.
  • Educate referral sources on admission criteria for the service.
  • Perform outreach to other community facilities to promote the use of our rehabilitation services.
  • Provide supervision and guidance for Rehab/Therapy Aides.
  • Perform work in a dynamic environment across multiple settings, while frequently communicating with team members as necessary and appropriate. 
  • Be a team player and a role model for other staff members and students.
  • Model the organization's We Care values in interactions. 

Required Qualifications:

  • Master's or Doctor of Physical Therapy Degree, or a Bachelor's or Master's Degree in Occupational Therapy, or a Bachelor of Science or Master of Science in Nursing Degree.
  • New York State Physical Therapist or Occupational Therapist or Registered Nurse Licensure.
  • 3+ years of experience in an inpatient rehabilitation unit.

Preferred Qualifications:

  • Experience with IRF PAI , PPS, and IRVEN data entry software preferred. 

Work Schedule:

Monday to Friday; 8:00am to 4:00pm

Salary Grade/Rank:


Salary Range:

Commensurate with experience and qualifications


COVID-19 Vaccination Requirement:


  An approved COVID-19 vaccination.

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at


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