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Clinical Skills Logistics Coordinator

Apply now Job No: 494787
Local Title: Clinical Skills Logistics Coordinator
Budget Title: Senior Staff Assistant
Work Type: Full Time
Location: Brooklyn, NY
Categories: Administrative



Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:


Job Summary:

The Office of Medical Education at SUNY Downstate Health Sciences University is seeking a full-time Clinical Skills Logistics Coordinator. The successful candidate will: 

  • Set up small group sessions, prepare materials, create packets for distribution.
  • Spot check the location of facilitation and assist facilitators with F1 and F2 student attendance.
  • Schedule rooms and request audio/video equipment.
  • Create packets for distribution; set up and break down of clinical skills and simulation equipment; lead coordination for the Toddler Live session for F1 students. This includes:
    • Assisting with the development of the session; coordinating, recruitment of toddlers, ordering materials, and facilitating the events of the session; assist with the clinical skills portion of transition to clerkship activities; gateway 1 & 2, serving as liaison and designated staff for gateway assessments, which includes taking attendance, providing materials, prepping students for orientation and distribution, and collecting surveys.
    • OSCE Exams: Prepare faculty and student materials, create packets for assessment, set up and break down equipment and serve as a hallway monitor.
  • Recruit facilitators for small groups, clinical skills labs, physical exam labs, and human development sessions for F1 and F2 students.
  • Track clinical skill assignment submissions for F1 and F2 students and report out for grading and behavioral patterns.
  • Track, edit, prepare and assign student assignment documents for assessment grading; provide proctor assignments for all end-of-unit exams.
  • Provide materials and supplies for task trainer sessions done after hours; provide administrative support to the clinical skills leadership team and manage the day-to-day activities of the F1 and F2 students.
  • Maintain and update the online calendar and course database, post slides, syllabi, and other material for students and coding lectures for accreditation and internal objectives.
  • Proctor end-of-unit exams.
  • Perform other duties as assigned. 

Required Qualifications:

  • Bachelor's Degree in Business Management or related field.
  • 3+ years of experience working in an administrative capacity.
  • Project Management skills and experience.
  • Strong organizational, written, and communication skills.
  • Precise attention to detail and accuracy.
  • Ability to manage multiple projects simultaneously.
  • Ability to work independently and proactively.
  • Experience using MS Office Suite, LMS, and web-based applications. 

Preferred Qualifications:

  • Master's Degree preferred.

Work Schedule:

Monday to Friday; 9:00am to 5:00pm

Salary Grade/Rank:


Salary Range:

Commensurate with experience and qualifications


Vaccination Requirement:


An approved COVID-19 vaccination.

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at 718-270-3025.


Advertised: Eastern Standard Time
Applications close:

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