Job Opportunities

Staff Assistant 1, Surgery/Transplant

Apply now Job No: 495133
Local Title: Staff Assistant 1, Surgery/Transplant
Budget Title: Teaching Hospital Staff Assistant I
Work Type: Full Time
Location: Brooklyn, NY
Categories: Administrative, Clinical


Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:


Job Summary:

The Department of Transplant Surgery at SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant 1. The successful candidate will:

  • Schedule meetings and appointments for the Department Chief.
  • Perform telephone triage, assessing problems and ensuring patient phone calls are routed to the appropriate health care provider, including clinicians, nurses, social workers, and mental health providers.
  • Greet patients and guide them as necessary.
  • Help maintain patient flow by ensuring frequent communication with staff.
  • Conduct missed appointment follow up.
  • Communicate with other health care facilities regarding the transfer of medical records, ensuring signed consent for all patient information.
  • Handle patient charts, packing charts as needed by the department.
  • Prepare meeting agenda/materials and attend meetings for note-taking purposes.
  • Distribute mail.
  • Cover the clinic as needed by the department.
  • Transcribe meeting minutes.
  • Create and edit correspondence, presentations, and proposals.
  • Organize projects and prep files as necessary for review and delivery, if required.
  • Organize and maintain electronic and paper files.
  • Demonstrate flexibility and perform other duties assigned by the Chief, as business needs warrant. 

Required Qualifications:

  • Associate's Degree.
  • 3 to 5 years of administrative experience in a health care setting.
  • Strong computer skills, i.e. Microsoft Office Suite.
  • Knowledge of Eagle and HealthBridge.
  • Strong verbal and written communication skills.
  • Strong organizational, attention to detail and decision making skills. 

Preferred Qualifications:


Work Schedule:

Monday to Friday; 9:00am to 5:00pm

Salary Grade/Rank:


Salary Range:

Commensurate with experience and qualifications


COVID-19 Vaccination Requirement:


  An approved COVID-19 vaccination.

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at 718-270-3025.


Advertised: Eastern Standard Time
Applications close:

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