Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:

UUP

Job Summary:

The Department of Student Affairs at SUNY Downstate Health Sciences University is seeking a full-time Assistant Director of Career Planning and Development.

The Assistant Director of Career Planning and Development will oversee career counseling and residency advising initiatives for medical students. This position is responsible for providing support for early career exploration, specialty exploration, mentorship, advising resources, research and networking opportunities, guidance on residency applications, and relevant programming for students from their first to fourth years.

The Assistant Director will support the development of the Medical Student Performance Evaluation (MSPE) letter to enhance the chances of medical students successfully matching into residency programs. The role ensures that medical students have the resources and guidance needed to make informed decisions about their medical careers.

Additional responsibilities will include:

• Manage and implement career advising content into a cohesive curriculum (class meetings, small group sessions, drop in webinars, workshops, advising session etc.} throughout the four-year medical school educational program
• Organize workshops and presentations for career advising, specialty exploration and residency application such as CV writing workshop and alternative careers night
• Provide faculty development and support for all advisors including specialty advisors, early career advisors and clinical advisory deans
• Coordinate and provide training to students and faculty on AAMC Careers in Medicine Programs.
• Organize and implement the early career advising program. Organize small group and specialty information sessions for medical students in the preclinical years regarding specialty career choices and directing them to research opportunities
• Liaise with the Alumni Association to recruit and engage alumni mentors in the career advising program
• Liaises with Student Center staff to provide guidance for the Medical Student Interest Groups.
• Follow emerging data trends to create new career and medical specialty advising services.
• Collaborate with the Student Affairs team to organize major events, such as Residency Match, SOAP, Orientation Week, graduation ceremonies, and various Medical Student Life events.
• Track and analyze student specialty interest and ultimate career choice during medical school.
• Develop assessment tools to continuously assess the efficacy of career services and programing
• Support the development of the MSPE letter to facilitate medical students' successful match into residency
• Collaborate with various stakeholders (e.g., education leadership, faculty, clerkship coordinators, and students) to collect, organize, and synthesize feedback on student performance via well-written, comprehensive, and accurate narratives.
• Work with medical students to identify their "noteworthy characteristics", and help craft and edit to ensure accuracy, honesty, and impact
• Identify opportunities for improvement of MSPE preparation processes and procedures
• Develop and manage online resources to support students' career exploration and residency application process including content for the website, maintain a library of career advising resources, and update the calendar of events.

Required Qualifications:

• Bachelor's Degree
• 3 to 5 years of experience working in higher education
• Ideal candidates should have prior experience working with medical students and/or residents, providing oral and written feedback on performance, and synthesizing information 
• Proficiency in composing, editing, and synthesizing feedback into accurate and impactful narratives for student performance evaluations
• Excellent verbal communication skills and the ability to present effectively in both small and large groups
• Competence in gathering, managing, and reporting large amounts of data accurately using electronic systems
• Ability to work effectively with diverse groups, including students, faculty, and administration, to collect feedback and communicate updates and processes clearly
• Demonstrated ability to manage multiple tasks, meet deadlines, and keep stakeholders informed of progress
• Ability to identify opportunities for process improvements related to MSPE preparation and the initiative to develop and implement effective solutions
• Strong organizational ability to coordinate student programs and events
• Ability to maintain strict confidentiality
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, Banner, Leo, Brightspace (Desire to Learn), and Panopto
• Or, an acceptable equivalent combination of experience, education and training to the above

Preferred Qualifications:

Work Schedule:

Monday to Friday; 9:00am to 5:00pm (Full-Time)

Salary Grade/Rank:

Salary Range:

Commensurate with experience and qualifications

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada@downstate.edu