Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:

UUP

Job Summary:

The Department of Renal Medicine at SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant / Administrative Assistant. The successful candidate will:

• Effectively function as assistant to the Renal Administrator and Program Director and assist in the day-to-day operations of the Renal Division. The incumbent will be expected to interact professionally with faculty, house staff, students, division administrators and will perform in an organized, independent manner.
• Assist in long-term planning for ongoing divisional growth and progress.
• Assist in the preparation of JCAHO, CLER, ACGME regulatory inspections, Quality Assurance.
• Assist in faculty meeting minutes and attendance.
• Assist in preparing and obtaining documents for audits, surveys, continuing medical education credits, and evaluations, including files, creating and maintaining spreadsheets; must have knowledge of computer programs.
• Maintain purchase requisition log to order supplies and other requisition requests from academic, research, and clinical areas of the division.
• Interact with the administrative hospital staff, grants and contracts, the IRB offices of the Research Foundation, the Medical School, Downstate Physician Health, Human Resources, the GME office, the CME Office, and outside agencies to coordinate the administrative duties, activities, and events from these areas.
• Assist with interviews, evaluations, surveys, lectures, and updating website.
• Assist in answering the division's phone lines, schedule appointments, manage calendar, distribution of correspondence and mail.
• Proctor for the School of Medicine and Medicine Clerkship exams.
• Perform additional duties and responsibilities as requested by Divisional and Department Administrator. 

Required Qualifications:

• Prior work experience in an academic institution of clinical operations.

Preferred Qualifications:

• Associate's Degree with comparable work experience. 

Work Schedule:

Monday to Friday; 9:00am to 5:00pm (Full-Time)

Salary Grade/Rank:

Salary Range:

Commensurate with experience and qualifications

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada@downstate.edu