Job Opportunities

Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:

UUP

Job Summary:

The Department of Finance and Supply Chain Management at SUNY Downstate Health Sciences University is seeking a full-time Director of Supply Chain Logistics & Technology. 

This role will involve strategizing and implementing innovative solutions to enhance efficiency and cost-effectiveness, ensuring seamless coordination between supply chain logistics and financial, academic and clinical team's requirements. This role is responsible for logistics related to deliveries of goods to the medical school and hospital, procure-to-pay (p2p) process monitoring, Oracle p2p module, supply chain supplier strategic management, mailroom, quick copy center, inventory and distribution technology, and project management. This position will be modifying work processes, writing procedures and corporate wide policies.  In addition, this position will implement policies and procedures across the campus, school and hospital.

This position at least monthly communicates to customers via email or meetings with all customers both hospital and school.

Principle Duties and Responsibilities:

Procure to Pay Process

• Manages the daily operations of the receiving department, mailroom, quick copy center, delivery and the matching of purchase orders, invoices to receipts. 
• Creates performance reports and works to resolve root causes with the Supply Chain management team.
• Liaises with the procurement and accounts payable team to ensure the timely payment of invoices, minimizing instances of credit hold.
• As a representative of the Value Analysis team is responsible for product implementation project management.

Technology Management:

• Manages the handheld technology and printing solution used for Oracle.
• Collaborates closely with all of the Supply Chain Directors to synergize the relationships with key stakeholders for data integrity and process improvements.
• Shares the technical management of the Value Analysis Microsoft Business Intelligence Item Request Portal acts in collaboration with the Director of Value Analysis to manage and make programming changes. 
• Troubleshoots Oracle ERP issues in the Supply Chain.
• Responsible for designating of UNSPC codes to products for adding to the item master.
• Manages the technology used to reorder products in departments, including respiratory, central sterile and receiving. Allocates technology as needed.
• Supports all Supply Chain intranet sites including Procurement, Administrative Services, and Supply Chain supplier update.

Vendor and Stakeholder Collaboration:

• Strategically manages supplier performance including product shortages in close collaboration with Procurement.
• Influences and drives the supply chain activities to include creation of standards, policy, and metrics, and measures consistent with best practice.
• Works closely with customers on timely delivery and storage of products.
• Works closely with GPO leadership to ensure product availability.
• Engages with GPO to maximize contract compliance and benefits.
• Builds and maintains relationships with vendors, negotiating terms and managing contract execution and adherence.
• Collaborates with internal teams to ensure that contractual commitments are understood and met, facilitating communication and problem-solving.
• Works with Director of Value Analysis on supplier performance key performance indicators, supply chain sustainability, and supplier diversity.

Supply Chain Support, Integration, and sustainability:

• Responsible for Supply Chain audits, updating of important support documents.
• Prepares the budget for Administrative Services and Supply Chain as necessary.
• Manages supplier invoices to contract price matching. Validates contract pricing and works with suppliers to resolve.
• Assists in integrating contract management with broader supply chain initiatives, ensuring a cohesive approach to procurement and vendor relations.
• Supports the implementation of supply chain strategies, focusing on maximizing the use of the ERP Oracle.
• Optimize replenishment processes for clinical inventory areas, excluding Central Sterile Supply.
• Responsible for crafting and implementing a environmental sustainability strategy.
• This position will be modifying work processes, writing procedures and corporate wide policies.  In addition, this position will implement policies and procedures across the campus, school and hospital.
• This position at least monthly communicates to customers via email or meetings with all customers both hospital and school.

Required Qualifications:

• Bachelor’s Degree in industrial engineering, business administration, supply chain management, or a related field.
• 5+ years of experience with 1+ years at the managerial/supervisory level in supply chain management, preferably in a healthcare setting.
• Familiarity with contract management software (e.g., Cobblestone) and Premier/Vizient Management systems.
• Experience with contract business terms and performance criteria.
• Experience with procurement processes and vendor relations in healthcare supply chains.
• Experience working with Healthcare Group Purchasing Organizations (GPO), distributor, and manufacture item data is preferred.
• Proficiency in ERP systems relevant to supply chain and contract management.
• Strong skills in data analysis, project management, and effective communication.
• Ability to work collaboratively in a matrix organizational structure.
• Excellent problem-solving and analytical skills
• Or, a satisfactory equivalent combination of education, experience and training to all of the above. 

Preferred Qualifications:

• Certification in contract management (e.g., Certified Commercial Contracts Manager (CCCM), Certified Professional Contracts Manager (CPCM)) and Lean Six Sigma Green Belt is highly preferred.
• Additional certifications in supply chain management (e.g., CMRP, CSCMP, APICS) or process improvement methodologies (e.g., Lean Six Sigma) would be advantageous.
• Proficiency in contract management software (e.g., Cobblestone or Meditrac) and Microsoft Office Suite, especially Excel and PowerPoint, is desired.
• Skills in project management software and an understanding of procurement processes will be beneficial.

Work Schedule:

Monday to Friday; 9:00am to 5:00pm (Full-Time)

Salary Grade/Rank:

Salary Range:

Commensurate with experience and qualifications

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada@downstate.edu