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Senior Staff Assistant / Assessment & Education Analyst

Apply now Job No: 496005
Department: DEAN'S OFFICE
Local Title: Senior Staff Assistant / Assessment & Education Analyst
Budget Title: Senior Staff Assistant
Work Type: Full Time
Location: Brooklyn, NY
Categories: Administrative


Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:


Job Summary:

The Office of Medical Education in the College of Medicine at SUNY Downstate Health Sciences University is seeking a full-time Senior Staff Assistant/Assessment & Education Analyst. The successful candidate will:

  • Manage student assessments across the medial school curriculum.
  • Work with faculty to generate and administer various assessments for students. 
  • Create and administer various surveys, used for assessment and Continuous Quality Improvement (CQI) and the maintenance of a student data base.
  • Compile and format multiple choice and essay questions for weekly formative exams. Post weekly formative exams in exam software.
  • Compile exams using secure National Board of Medical Examiners question bank.
  • Compile and format summative exams for each unit and gateway.
  • Compile and send formative, summative and remediation assessment repots to Unit Directors, Senior Associate Dean for Assessment and QI and Associate Dean of Clinical Competencies.
  • Respond to student inquires or concerns where appropriate.
  • Provide various student data for analysis and review.
  • Compile and prepare aggregate formative scores for mid-unit and end-of-unit meetings.
  • Compile and prepare aggregated formative scores for Bridges to Medicine Program.
  • Design and produce graphic displays of statistical information (charts, tables and graphs), using appropriate software programs. 
  • Maintain the student database.
  • Complete ad hoc request for student data, statistical analysis, research projects, and studies; maintain project schedules and timelines; design strategies to complete projects; analyze and compare a variety of data solutions; make recommendations to the Senior Associate Dean for Assessment and CQI.  
  • Provide administrative support to Academic Grades Meetings (Mid-Unit, End-of-Unit Grades, Gateway Grades, Academic Promotions Committee, and Academic Support Team, Formative Review) and follow up meetings. Prepare student files to be reviewed; record minutes and compile into a secured shared drive for future organizational reference.
  • Coordinate Academic Grade Meetings (Mid-Unit, End-of-Unit Grades, Academic Promotions Committee, Gateway Grades, Academic Support Team and Formative Review): manage Outlook calendar and send invites, coordinating with room scheduling, request A/V equipment, establish a quorum, set up of grade spreadsheet, distribution of materials and communication and attendance of committee/team members.
  • Support the creation, scheduling, administration and grading, remediation examinations.
  • Create, submit and monitor student grade changes.
  • Liaise with the logistics team and provide technical support to students using exam software.
  • Be on-site to support exam administration.
  • Train and provide technical support to OSCE facilitators using Qualtrics software and tablets. Monitor student uploads and downloads of assessments and ensure exam completion.
  • Assign and monitor faculty grading in exam software. 

Required Qualifications:

  • Proficiency in Qualtrics, Word, Excel, SAS/SPSS or equivalent statistical software.

Preferred Qualifications:

  • Experience with Access, Visual Basics software.
  • 3+ years of experience in a medical school or academic setting. 

Work Schedule:

Monday to Friday; 8:30am to 4:30pm

Salary Grade/Rank:


Salary Range:

Commensurate with experience and qualifications

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at


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