Job Opportunities

Internal Medicine Residency Coordinator

Apply now Job No: 495816
Local Title: Internal Medicine Residency Coordinator
Budget Title: Senior Staff Assistant
Work Type: Full Time
Location: Brooklyn, NY
Categories: Management and Professional, Administrative


Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:


Job Summary:

The Department of Internal Medicine at SUNY Downstate Health Sciences University is seeking a full-time Senior Staff Assistant/Internal Medicine Residency Coordinator. The successful candidate will:

  • Serve as point-of-contact for both internal and external stakeholders.
  • Counsel residents on program policies and procedures.
  • Be flexible in time so as to meet required deadlines.
  • Oversee the daily operation of the Residency Training office.
  • Write/edit letters of recommendation letters as deemed necessary.
  • Evaluate resident morale and concerns; if necessary, escalate to leadership.
  • Coordinate residency retreats, conferences, and other general resident related events.
  • Track and verify procedures; maintain documentation for board eligibility.
  • Ensure that resident manuals and annual rotations current.
  • Maintain accurate information on residents payroll and line allocations.
  • Coordinate graduation event.
  • Serve as advisory for fellowship program directors and administrators.
  • Act as a program contact to govern agencies and all affiliates.
  • Act as a program director's designee for Time and Attendance submission.
  • Work with all governing entities; internally and externally.
  • Prepare budgetary documents and statistics pertaining to the residency program.
  • Be prepared to generate reports requested by leadership.
  • Be knowledgeable about New Innovations Database System. 

Required Qualifications:

  • Bachelor's Degree.
  • Prior experience in medical education administration.

Preferred Qualifications:

  • 5+ years of experience in an academic medical setting is highly preferred.
  • Excellent interpersonal skills is highly preferred.

Work Schedule:

Monday to Friday; 9:00am to 5:00pm

Salary Grade/Rank:


Salary Range:

Commensurate with experience and qualifications


COVID-19 Vaccination Requirement:


  An approved COVID-19 vaccination.

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at


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