Job Opportunities

Staff Assistant, Accounts Payable

Apply now Job No: 495809
Local Title: Staff Assistant, Accounts Payable
Budget Title: Staff Assistant
Work Type: Full Time
Location: Brooklyn, NY
Categories: Administrative, Finance


Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:


Job Summary:

The Department of Finance and Accounts Payable at SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant. The successful candidate will:

  • Perform all duties associated with vendor accounts.
  • Review all invoices for appropriate documentation; receiving valid purchase order/contract, encumbrance, approval and coding prior to processing within the New York State guidelines.
  • Communicate with vendor and end user to ensure required information is available for prompt payment processing.
  • Scan, maintain, and retrieve electronic voucher files, as directed.
  • Reconcile vendor statements, research and settle vendors discrepancies and billings issues.
  • Ensure all internal controls policies and procedures are adhered to.
  • Facilitate the payment of invoices using various financial systems.
  • Provide excellent customer service to both internal and external customers.
  • Interact with various office administrators and purchasing staff, as well as SUNY Administration and representatives from the Office of the State Comptroller.
  • Keep abreast of the rules and regulations of the New York State Law.
  • Participate in continuous process improvement efforts to support current and future systems enhancements.
  • Manage Lawson interface with State University system (SUNY).
  • Assist with other projects and duties as assigned by management.

Required Qualifications:

  • Associate's Degree.
  • Detail-oriented with at least 3 to 4 years of data entry and Accounts Payable experience.
  • Strong professional phone and email skills.
  • Eye for detail and accuracy is imperative.
  • Ability to prioritize and multi-task.
  • Strong interpersonal and analytical skills.
  • Effective oral and written communication skills.
  • Experience with Lawson or a large ERP system is required.
  • Be able to perform various special projects and analysis as requested by management.
  • Proficient in Microsoft Excel & Pivot tables.
  • Experience with Microsoft Suite.
  • Strong computer skills and ability to learn the internal systems.

Preferred Qualifications:

  • Bachelor's Degree in Accounting or related field is preferred.
  • 3+ years of experience in accounts payable or comparable experience preferably working in a healthcare or university environment.
  • Working knowledge of New York State Finance Law.

Work Schedule:

Monday to Friday; 9:00am to 5:00pm

Salary Grade/Rank:


Salary Range:

Commensurate with experience and qualifications


COVID-19 Vaccination Requirement:


  An approved COVID-19 vaccination.

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at


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