Job Opportunities

Staff Assistant 2, Nursing Administration

Apply now Job No: 495789
Local Title: Staff Assistant 2, Nursing Administration
Budget Title: Teaching Hospital Staff Assistant II
Work Type: Full Time
Location: Brooklyn, NY
Categories: Administrative


Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:


Job Summary:

The Department of Nursing at SUNY Downstate Health Sciences University is seeking a full time TH Staff Assistant 2, Nursing Administration. The successful candidate will:

  • Provide specific clerical activities to support departmental needs: data entry, typing, photocopying, answering, and troubleshooting phone calls/inquiries.
  • Order office/supplies for the Department of Nursing on behalf of Nursing Managers/Directors.
  • Reconcile NYS-issued P-Card transactions timely on a monthly basis and assign them to proper budgetary account code(s).
  • Be responsible for providing backup documentation (proof) and obtaining prior approval for orders by the respective manager/director.
  • Be responsible for returning wrongful items back to vendors and coordinating pick-up as needed.
  • Be responsible for disputing wrongful credit charges on the NYS-issued P-card.
  • Attend training for P-Card and other finance training relating to purchasing and NYS-issued P-card.
  • Provide follow-up, feedback, and tracking pending items.
  • Communicate with the manager/director when the items has reached the facility.
  • Provide telephone coverage as needed for Staffing Office/Nursing Administration.
  • Support staffing office with OT data entry as needed.
  • Be responsible for calculating OT logs in a timely manner in compliance with set Payroll guidelines.
  • Respond appropriately to changing unit/service environment.
  • Foster and maintain positive patient-family and staff relations.
  • Demonstrate accountability in personal and professional development.
  • Represent UHB in a positive manner by demonstrating respect and courtesy to all internal and external customers by adhering to the Organizations values.
  • Perform other duties as assigned. 

Required Qualifications:

  • Excellent verbal and written communication skills.
  • Computer application literacy.

Preferred Qualifications:

  • Associate's Degree preferred.

Work Schedule:

Monday to Friday; 8:00am to 4:00pm

Salary Grade/Rank:


Salary Range:

Commensurate with experience and qualifications


COVID-19 Vaccination Requirement:


  An approved COVID-19 vaccination.

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at


Advertised: Eastern Standard Time
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