Job Opportunities

Payroll Time and Attendance Assistant

Apply now Job No: 495444
Local Title: Payroll Time and Attendance Assistant
Budget Title: Staff Assistant
Work Type: Full Time
Location: Brooklyn, NY
Categories: Administrative, Finance


Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:


Job Summary:

The Department of Finance and Payroll Services at SUNY Downstate Health Science University is seeking a full time Staff Assistant. The successful candidate will: 

  • Maintain payroll and time and attendance information by collecting, calculating and entering data into various systems, as appropriate. 
  • Update payroll records by entering changes in exemptions, job title and department/division transfers, or other information as needed.
  • Prepare reports by compiling summaries of information such as earnings, taxes, deductions, leave, disability, and nontaxable wages etc. 
  • Promptly respond to high volume phone call and email inquiries.
  • Meet with employees (in-person and/or virtual meetings) to address their concerns. 
  • Review documents, timesheets, letters/forms and checks etc. to ensure accuracy. Accurately input/update information and records into database and spreadsheets, etc.
  • Determine payroll liabilities by calculating employee federal and state income and social security taxes and employer's social security, unemployment, workers compensation payments and other such liabilities, as necessary. 
  • Resolve payroll discrepancies by collecting and analyzing information and implementing change. 
  • Provide payroll information and training to supervisors, employees and other approved personnel. 
  • Support payroll operations by following policies and procedures; report problems and ensure necessary corrections are made to ensure the accuracy of payroll transactions. 
  • Interact with Audit and Control, SUNY Central and Civil Service managers to address payroll issues. 
  • Process overpayments and interacts with Assistance Attorney General in processing affidavit for final judgement. 
  • Maintain the confidentiality of payroll records.
  • Contribute to team efforts by accomplishing related results as needed.
  • Adhere to all New York State regulatory requirements and SUNY policies and procedures. 
  • Participate in continuous process improvement efforts to support current and future systems enhancement.  

Required Qualifications:


  • Associate's Degree. 

Preferred Qualifications:

  • Bachelor's Degree preferred. 

Work Schedule:

Monday to Friday; 9:00am to 5:00pm

Salary Grade/Rank:


Salary Range:

Commensurate with experience and qualifications


COVID-19 Vaccination Requirement:


  An approved COVID-19 vaccination.

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at


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