Job Opportunities

Staff Assistant 1

Apply now Job No: 495350
Local Title: Staff Assistant 1
Budget Title: Teaching Hospital Staff Assistant I
Work Type: Full Time
Location: Brooklyn, NY
Categories: Administrative


Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:


Job Summary:

The Scientific Medical Instrumentation Center (SMIC) at SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant I. The successful candidate will:

  • Perform all staff assistant responsibilities, correspondence, filing, data entry, meeting minutes, etc., for the Director, and Associate Director.
  • Act as first response to inquiries about the department and receptionist for visitors to the department.
  • Interface with clinical staff and/or equipment users by intaking equipment and delivering repaired equipment.
  • Assist in shipping and receiving of medical equipment, initiate product exchange with manufacturers and vendor.
  • Maintain and organize inventory of medical parts, cables, and reorder stock level.
  • Interface with vendors, suppliers, and hospital personnel in the processing and tracking of department requisitions covering parts and supplies needed in equipment maintains for University Hospital of Brooklyn (UHB) medical devices.
  • Type, edit and maintain the highly technical preventive maintenance and contract files for SMIC's Associate Director on St. Croix, essential to the maintenance of medical CNL memos, recharges, and p-card reconciliation documents.
  • Coordinate and schedule meetings external to the department as required, as well as calendaring internal departmental meetings and seminar attendance.
  • Arrange travel itinerary and prepares appropriate documentation as required.
  • Maintain library of all publication/documentation/reports/policies and procedures received and or initiated by the department and ensures updates/renewals as required on the SMIC website.
  • Enter data as required on the SMIC website.
  • Enter data as required to UHB's computerized inventory and history files system.
  • Maintain and secure personally assigned tools and supplies; ensure safe and orderly and clean work areas.
  • Adhere to the SUNY Downstate Medical Center University Hospital of Brooklyn principles of behavior. 

Required Qualifications:

  • Associate of Applied Science Degree with 3+ years of relevant experience in a supervisory/administrative biomedical capacity;
    • OR a Bachelor's degree with 1+ year of experience in supervisory/administrative biomedical capacity.

Preferred Qualifications:


Work Schedule:

Monday to Friday; 8:00am to 4:00pm

Salary Grade/Rank:


Salary Range:

Commensurate with experience and qualifications


COVID-19 Vaccination Requirement:


  An approved COVID-19 vaccination.

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at 718-270-3025.


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