Job Opportunities

Senior Staff Assistant

Apply now Job No: 495331
Local Title: Senior Staff Assistant
Budget Title: Senior Staff Assistant
Work Type: Full Time
Location: Brooklyn, NY
Categories: Administrative


Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:


Job Summary:

The College of Nursing at SUNY Downstate Health Sciences University is seeking a full-time Senior Staff Assistant. The successful candidate will:

  • Direct and coordinate the day-to-day operation of the College of Nursing (CON) Simulation Laboratory and resource allocation based on the CON's operating budget for the lab.
  • Provide weekly report to Assistant Dean for Administration.
  • Collaborate with the CON Administration and Assistant Dean to develop the annual Simulation lab Budget.
  • Ensure Simulation Lab vendor contracts are in place, as indicated.
  • Monitor Simulation Lab expenses to ensure accuracy of invoices/charges to appropriate cost centers and suppliers, ensuring compliance with established policies.
  • Monitor CON office, printing, and laboratory-related supplies to safeguard resources and reduce risk of loss. Support CON operation of printing resources, including faculty/staff support to access this resource.
  • Support grant application and grant reporting for Simulation-Laboratory and undergraduate department funding initiatives.
  • Provide support to the Executive Director of the CON Simulation Laboratory to collate and maintain documents/ databases associated with Simulation Laboratory accreditation.
  • Perform additional duties as assigned and needed.

Required Qualifications:

  • Master’s Degree in Administration or related field.
  • Outstanding written and verbal communication skills. 
  • Prior experience in coordinating and working in a multi-task operation.
  • Excellent computer skills using Microsoft Office Suite and video conference programs such as Zoom, Microsoft Teams, Skype and WebEx. 

Preferred Qualifications:

  • In lieu of a Master’s Degree, 5+ years of experience supporting at the executive level with accountability of daily operations of the office, preferably in a higher education and/or medical institution.

Work Schedule:

Monday to Friday; 9:00am to 5:00pm

Salary Grade/Rank:


Salary Range:

Commensurate with experience and qualifications


COVID-19 Vaccination Requirement:


  An approved COVID-19 vaccination.

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at 718-270-3025.


Advertised: Eastern Daylight Time
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