Job Opportunities

Staff Assistant

Apply now Job No: 495328
Local Title: Staff Assistant
Budget Title: Staff Assistant
Work Type: Full Time
Location: Brooklyn, NY
Categories: Administrative


Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:


Job Summary:

The Department of College of Nursing at SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant. The successful candidate will:

  • Manage the front office via phone and via face-to-face interaction.
  • Coordinate and maintain the Associate Dean schedule of activities, compile information, and assist in the preparation for meetings, conferences, seminars, in-services, as needed.
  • Filing and data entry is required.
  • Maintain inventory of the office supplies.
  • Take minutes at all staff meetings, compile agendas for specified committees.
  • Be proactive, professional and possess outstanding verbal and written communication skills.
  • Liaise with classroom Services to ensure space availability for student learning.
  • Perform additional duties as assigned and needed.

Required Qualifications:

  • 2+ years experience in an administrative capacity or equivalent experience.
  • Strong written and verbal communication skills.
  • Excellent Computer Skills using Microsoft Office suite.

Preferred Qualifications:

  • Bachelor's Degree preferred

Work Schedule:

Monday to Friday; 9:00am to 5:00pm

Salary Grade/Rank:


Salary Range:

Commensurate with experience and qualifications


COVID-19 Vaccination Requirement:


  An approved COVID-19 vaccination.

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at 718-270-3025.


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