Job Opportunities

Associate College Registrar

Apply now Job No: 495326
Department: REGISTRAR
Local Title: Associate College Registrar
Budget Title: Associate College Registrar
Work Type: Full Time
Location: Brooklyn, NY
Categories: Management and Professional, Administrative


Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:


Job Summary:

The Office of the Registrar at SUNY Downstate Health Sciences University is seeking a full-time Associate College Registrar. The successful candidate will:

  • Serve as the Registrar in the absence of the Registrar.
  • Assist with the management of the operational, administrative and personnel aspects of the Office of the Registrar.
  • Assist the Registrar in providing leadership in the daily operations of the office, and to provide a service-oriented office to students, faculty, staff, external office visitors and agencies.
  • Assist in the development of policies and procedures related to student enrollment, registration, academic policies and student records.
  • Implement policies and procedures approved by the faculty.
  • Supervise all aspects of the maintenance, accuracy and confidentiality of all student academic records.
  • Maintain and continue to develop the student information system for the Office of the Registrar.
  • Develop guidelines for data integrity checking and maintenance.
  • Oversee semester grading processing, transcript issuance, licensure from completion and all document processing.
  • Supervise the semester online registration for all colleges.
  • Oversee new student in-person registrations.
  • Implement and improve registration procedures and systems.
  • Oversee distribution of accurate student lists, composite photos and class rosters in conjunction with the Document Imaging Coordinator, develop and implement procedures for day-to-day document imaging to progress to a paperless environment.
  • Manage, coordinate and implement third and fourth-year medical student course selection (i.e. selection of clerkship sequences, hospital sites, and elective courses).
  • Oversee all aspects of compiling the third and fourth-year medical student course catalog (i.e. course selection book), including verification with faculty of course offerings the creation of a new elective (fourth-year medical student course).
  • Serves as a liaison with the faculty committee for approval of new electives.
  • Assist with the maintenance of the Office of the Registrar website, including reviewing content and updating, and posting relevant, timely information.

Required Qualifications:

  • Bachelor’s Degree in a related field and work experience at a level that equates to the advanced degree.
  • 3+ years of progressively responsible experience in Registrar’s Office or relevant college administrative office.

Preferred Qualifications:

  • Master’s Degree in Higher Education, Information Systems or an area relevant to the position preferred.
  • Experience working with Banner or PeopleSoft preferred.

Work Schedule:

Monday to Friday; 9:00am to 5:00pm

Salary Grade/Rank:


Salary Range:

Commensurate with experience and qualifications


COVID-19 Vaccination Requirement:


  An approved COVID-19 vaccination.

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at 718-270-3025.


Advertised: Eastern Daylight Time
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