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Staff Associate, Regulatory Affairs

Apply now Job No: 495325
Department: REGULATORY AFFAIRS
Local Title: Staff Associate, Regulatory Affairs
Budget Title: Teaching Hospital Staff Associate
Work Type: Full Time
Location: Brooklyn, NY
Categories: Management and Professional, Administrative

 

Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:

UUP

Job Summary:

The Department of Regulatory Affairs at SUNY Downstate Health Sciences University is seeking a full-time Staff Associate. Under the supervision of the Director of Regulatory Affairs, the successful candidate will:

Assist with the Preparation for Regulatory and Accreditation Surveys

  • Assist with the development of the survey agenda
  • Distribute agenda to appropriate personnel
  • Make transportation arrangements and obtain locations for survey activities
  • Type report findings from mock survey/actual survey activities
  • Follow up on corrective action plans when needed
  • Assemble Statements of Deficiencies and corresponding Corrective Action Plans
  • Arrange survey preparation meetings
  • Prepare binders for survey documents

Assist and Facilitate the Development of Administrative Policies and Procedures

New Policies:

  • Serve as a liaison between Regulatory Affairs and other departments with regard to policies and procedures
  • Edit and review new policies and procedures submitted to Regulatory Affairs
  • Format policies and procedures to University Hospital of Brooklyn (UHB) standards
  • Assign TJC Standards and hospital numbers to policies
  • Classify policies according to categories and applicable TJC Standards
  • Forward copy of finalized policies and procedures to the Executive Leadership for approval
  • Transmit policies to Health Information System for loading onto Downstate website
  • Follow up to ensure the correct policy has been uploaded
  • Maintain electronic and original paper copies of finalized policies and procedures
  • Type policies as needed
  • Notify policy writers and all staff members of the availability of policies online
  • Provide status of policies to the Director of Regulatory Affairs and other departments as needed.

Policy Revision/Update:

  • Maintain a current listing of all policies to facilitate biannual review and updating of policies
  • Notify and forward copies of policies and procedures that require review, and updating to the appropriate staff
  • Follow up with departments to ensure that revised policies are forwarded to Regulatory Affairs before the due date
  • Format revised and prepare policies for approval by the Executive Leadership
  • Collaborate with Health Information Systems to upload policy onto the Internet

Assist with the Coordination of Regulatory Affairs Meetings

  • Develop meeting schedules
  • Arrange meetings as needed
  • Notify committee members of meeting schedule
  • Take minutes of the meeting and develop draft agenda
  • Distribute minutes to committee members
  • Maintain copies of minutes and reports submitted by committee members

Coordinate Mock Surveys

  • Conduct unit visits as part of the mock survey team
  • Maintain and collate mock survey findings data and prepare report
  • Conduct verification surveys of corrective plans as needed

Serve as the Office Manager and Receptionist

  • Answer office phones and arrange meetings for department director and staff
  • Identify support needs and prepare requisitions for central stores and purchasing
  • Obtain approval signatures and follow up to ensure that all supplies have been received
  • Follow up on incoming and outgoing correspondence (verbal and written) for the department
  • Perform other functions as assigned within the Department of Quality Regulatory Risk and Patient Safety (QRRS) e.g. develop questionnaire for staff surveys

Required Qualifications:

  • Bachelor’s Degree
  • 3+ years of experience in an administrative capacity, preferably in a healthcare setting
  • Knowledge of Joint Commission/CMS standards and survey process
  • Proficiency in computer software programs, e.g. Excel, Word, PowerPoint, Visio

Preferred Qualifications:

  • Clinical background and/or Registered Nurse preferred

Work Schedule:

Monday to Friday; 9:00am to 5:00pm

Salary Grade/Rank:

SL-4

Salary Range:

Commensurate with experience and qualifications

 

COVID-19 Vaccination Requirement:

 

  An approved COVID-19 vaccination.

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at 718-270-3025.

 

Advertised: Eastern Daylight Time
Applications close:

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