Job Opportunities

Residency Coordinator

Apply now Job No: 495134
Local Title: Residency Coordinator
Budget Title: Staff Assistant
Work Type: Full Time
Location: Brooklyn, NY
Categories: Administrative


Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:


Job Summary:

The Department of Orthopaedic Surgery and Rehabilitation Medicine at SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant. The successful candidate will:

  • Perform division-level administrative support, liaison, office coordination, lead direction, word processing and file maintenance duties (resident, staff, and faculty). 
  • Work directly with the Program Director.
  • Assist in the coordination of actives related to recruitment of new residents. 
  • Oversee the following electronic databases: ACGME, NRMP, ERAS, New Innovations, and other Graduate Medical Education databases, as required.
  • Coordinate the educational functions of the Orthopaedic Surgery Residency Program, including the timely dissemination of information and documentation, which is necessary for the efficient operation of the training program. 
  • Coordinate program director/resident semi-annual and final meetings.
  • Coordinate ACGME site visit preparation activities. 
  • Coordinate IPRO site visits.
  • Coordinate conference and other educational travel arrangements. 
  • Conduct educational grant preparation and submission.
  • Coordinate all graduation function/activities.
  • Submit GME documents in a timely manner to include, payroll rosters, appointment and termination forms, etc.
  • Review and manage IFR accounts.
  • Prepare resident training verifications.
  • Assist in the preparation of daily, weekly, monthly, and annual reports related to Graduate Medical Education.
  • Assist in all aspects of the department's Continuing Medical Education activities, such as Grand Rounds.
  • Assist in the administration of the residency program and department operation, ensuring adherence to university policies and procedures, ACGME and DOH guidelines and regulations.
  • Assist in the development and implementation of daily schedules, monthly calendars, call schedules, and yearly rotation schedules.
  • Schedule and coordinate meetings and conference room use; order food, reserve space, and send meeting notifications.
  • Perform other work as assigned and as business needs warrant. 

Required Qualifications:

  • College Degree.
  • 2+ years of related work experience in an academic medical setting.
  • Good interpersonal and communication skills.
  • Excellent organizational and attention to detail skills.
  • Ability to work independently and complete assignments thoroughly. 

Preferred Qualifications:


Work Schedule:

Monday to Friday; 9:00am to 5:00pm

Salary Grade/Rank:


Salary Range:

Commensurate with experience and qualifications


COVID-19 Vaccination Requirement:


  An approved COVID-19 vaccination.

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at 718-270-3025.


Advertised: Eastern Standard Time
Applications close:

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